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KSMS.SYSTEMS // STATUS: BUILDING
Bespoke systems that fit your business. Not the other way round.
We do not sell off-the-shelf software and ask you to change how you work. We build the system around your business, and you own it.
Off-the-shelf softwareyou bend to fit it
A bespoke systembuilt around youYour business, your wayand you own it
How we work
We find the problem. We build the system. You own it.
01
Find the problem
Where time and money slip away
02
Build the system
Built around your process
03
Fix it for good
Launched, trained, improved
04
You own the software
Handed over in writing
Bespoke, not off the shelf
From scattered tools to one system you own
We find the problem, build the system that fixes it, and hand it over. You own the software. Tap any part to see how it works.
Your systemOne system built around how you work and handed over to you. You own the software: no licence, no rent, no lock-in.
Proof, not promises
Built in a working accountancy firm. Now built for you.
Kingsgrove Accounting was juggling separate tools that never talked to each other, so we built one system to run the whole practice. We use it every day. Now we build the same for your business.
- Work and deadlines in one dashboard
- Assigning work to the right person
- Invoicing and revenue tracked live
- Cash-flow forecasting and capacity planning
- Client onboarding and signing requests
A short film of the system in action.
We build any system that fits your business, not the other way round.
About your business
One partner for your marketing, systems and accounting
Growing your business, running it and looking after the numbers, all in one place with one dedicated partner.
Run it properly
- Websites that win work
- Bespoke software you own
- AI and automation
Know your numbers
- Finance Director services
- Management accounts
- 20+ years' accountancy experience
Two specialist teams, one company. One conversation. Nothing falls between the gaps.Book a free call
What we build
Systems built around how you work
If you are running your business on spreadsheets, email and a handful of tools that do not talk to each other, there is probably a better way.
Client and customer portals
A secure place for your customers to see their jobs, documents and updates.
Work and job management
Assign, track and complete work with nothing falling through the cracks.
Invoicing and cash flow
See who to bill, what is owed and what your cash will look like.
Onboarding and signing
Proposals, engagement letters and signing requests handled in one flow.
Dashboards and reporting
The numbers you actually run the business on, in one clear view.
AI in your daily workflows
We build AI into the work your team already does, freeing up capacity with a person always in charge.
Software and AI
Put AI to work in your day-to-day, and win back capacity
We help businesses implement AI into the work their team already does, inside your workflows and your systems, so the same people can do more. A person stays in charge of anything important.
Routine workeats your week
AI inside your systemdoes the routineYour team approvesyou stay in charge
Any system, any business
Whatever your business does, we can build the system for it
We are not a template. Here are some examples of the kinds of systems we build.
Trades and contractors
Quotes, job booking, scheduling and invoicing in one place.
Clinics and care
Bookings, records, rotas and client communication.
Shops and suppliers
Stock, orders and customer accounts.
Agencies and firms
Projects, time, approvals and billing.
Schools and training
Enrolments, timetables, progress and parent updates.
Anything else
Tell us the problem. If a system can fix it, we build it.
How it works
From idea to your own system
A clear path from the first conversation to software you own.
Map it
We learn how your business really works and where the time and money leak.
Design it
We agree the screens and the flow with you before we build anything.
Build it
You see it take shape and use it early, so it fits from day one.
Hand it over
Launch, train your team and hand over. The software is yours.
Got a process that needs a better system?
Tell us how your business runs today and we will show you what a bespoke system could do.
Questions
Good questions we hear
What does “you own the software” mean?
The system we build for you is yours, with no licence fee to keep using it. We agree what you receive in writing before we start.
Is it a template with my logo on it?
No. It is designed around your process, your terms and your staff. If it does not fit how you work, we change it until it does.
Can it replace the tools I use now?
Often, yes. Where it makes sense, we replace several separate tools with one system, and where something is worth keeping we connect to it.
Can you build a system for my kind of business?
Almost certainly. We build any system for any business: trades, clinics, shops, agencies, schools and more. If a system can fix the problem, we will build it.
How does AI fit in?
We build AI into the work your team already does, such as drafting, summarising, data entry and reporting, so they get time back. A person stays in charge of anything important.
Do I need to be technical?
Not at all. We handle the technical side and explain things in plain English.
Who looks after it afterwards?
You are free to take it anywhere. Many clients keep us on to support and improve it, but that is your choice.
Start here
Got a process that needs a better system?
Tell us how your business runs today. We will show you what a bespoke system could do for it.
- Where we areWantage, Oxfordshire. We work with businesses across the UK.
- Reply timeWithin one working day.
- Opening timesMonday to Friday, 9am to 5pm.